Appointment Reminder Email Samples
The goal is to make it as easy as possible for your customer to remember the appointment and show up on time. You don’t want them to feel like they have to do any mental gymnastics to figure out how they’re going to get there or when they should leave home. Here are some Appointment Reminder Email Samples:
37 Appointment Reminder Email Samples
- We wanted to make sure you were aware that the following appointment is fast approaching. This is a reminder of your upcoming appointment with [Name] at [location]. Please call us if you have any questions about this appointment.
- This is a reminder of your upcoming appointment at [place], [time]. If you need to make any changes, don’t hesitate to get in touch with us directly at [phone number]. We look forward to seeing you then!
- You have an appointment coming up! Please remember to cancel or reschedule if you can’t make it. You will receive a $10 discount on your next visit if you can make it. We have some last-minute details to complete for your upcoming appointment.
- This is a reminder of your upcoming appointment at [name], for [procedure]. Please confirm by replying to this email.
- This is a reminder of your upcoming appointment. We look forward to seeing you again soon. As always, we appreciate your business and look forward to serving you.
- Please confirm your attendance at [event] via email to [email]. If we do not receive a response, your appointment will be cancelled. Please reply as soon as possible.
- This is a reminder of your upcoming appointment with us at [time] on [date]. It would make us very happy if you could make it. Thank you in advance!
- Looking forward to meeting you for your upcoming appointment. If you need assistance with anything, please don’t hesitate to contact me directly at [phone number]. Thank you,
- We have noticed that you have an upcoming appointment at [location] on [date]. If you would like to receive important reminders about your appointments, we invite you to sign up for our appointment reminder service.
- This is a reminder of your upcoming appointment with Dr. [doctor’s first name] at [address]. Please confirm that you can still attend by filling out this form. If you haven’t made arrangements for travel time or accommodations, we’d be happy to help by offering recommendations.
- This is a gentle reminder of your upcoming appointment. Please review and confirm by [time] on [date]. If you’d like to reschedule, please contact me at [email address]. Thanks!
- [Business name] would like to remind you of your upcoming appointment with [the doctor]. Please arrive 15 minutes before your scheduled time. To ensure the best possible care, please bring any required paperwork with you.
- This is a reminder of your upcoming appointment on [day of the week] at [time]. Please remember to bring your insurance card and driver’s license if you have already registered. Please arrive between 15 and 30 minutes before your scheduled appointment time to fill out the necessary paperwork. We look forward to seeing you soon!
- This is a reminder of your upcoming appointment with Dr. [name] on [date] at [time]. Please confirm to ensure that you can still make it since cancellations are not accepted once the appointment is scheduled. I can be reached if further questions or concerns arise.
- Your appointment is fast approaching. We look forward to seeing you on [date] at [time]. We are excited to work with you and look forward to seeing you in our office.
- This is a reminder of your upcoming [appointment]. Please remember to arrive on time as we will not be able to accommodate people who are late. We look forward to seeing you.
- Your appointment is scheduled for next week. Learn more about your upcoming visit by clicking here.
- This is a reminder of your upcoming appointment with [service provider name] on [date]. Please confirm your availability by replying to this email. Thank you!
- Greetings from [business name]. This is a reminder of your upcoming appointment with [your name], please note that it is less than 24 hours away.
- This is a reminder of your upcoming appointment. The appointment time is [time]. Please remember to park in the visitor parking lot, which can be entered from the main street at [address].
- Thanks for your interest. We are scheduling your appointment, which is confirmed below. Please bring all relevant documents to your appointment so we can get you a fast and accurate quote.
- Your scheduled appointment is approaching. This email is a friendly reminder to get you ready.
- This is a reminder of your upcoming appointment at [place]. We look forward to seeing you then.
- You have an appointment at [time] on [date]. Please review the attachment for your upcoming appointment. We look forward to seeing you. Thank you for choosing [service].
- This is a reminder of your upcoming appointment with [doctor/dentist/therapist]. Please remember to bring the items on the list below. The appointment is scheduled for [time] on [date] at our office. If you have any questions, please call us at [number].
- This is a reminder of your upcoming appointment. The appointment is currently scheduled for [date] at [time]. Should you need to cancel or reschedule, please call [number].
- Just a quick reminder that you have an appointment with us on [date] at [time]. This appointment has been rescheduled from the [date] and is for an eye exam. We’re looking forward to seeing you!
- Thank you for your upcoming appointment with us today. Please ensure that you arrive on time and prepared for your appointment, as this will greatly expedite the process. We appreciate your business and hope to see you again soon.
- This is an email to remind you of your upcoming appointment, which is scheduled for [date] at [time]. Please confirm attendance by replying to this e-mail or calling us at [number].
- You have an upcoming appointment with us at [date]. We look forward to seeing you at that time. Please feel free to contact us if you have any questions.
- This is a reminder of your upcoming appointment with our company. Please arrive on time. We appreciate the opportunity to work together and look forward to seeing you at our offices.
- Your upcoming appointment at our office is booked on [date] at [time]. Please confirm as well as reschedule if needed by clicking on the link below. We look forward to seeing you soon!
- Please remember your upcoming appointment on [date] at [time]. If you’d like to add someone else to the appointment, please click here. If you would like to reschedule please contact us at [number]. Thank you!
- Hi there! Just a reminder to let you know that your appointment is [date] at [time]. Looking forward to seeing you soon,
- This is a reminder of your upcoming appointment with us. Please make sure to arrive thirty minutes before your scheduled time and bring along all necessary paperwork. Your doctor, [name], will see you then. If you have any questions or concerns along the way, please feel free to reach out to our scheduling team at [phone number]. We’re here for you!
English Conversation Practice - Mak...
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FAQs
How do you write an email reminder for an appointment? ›
Hello [PATIENT NAME], We wanted to remind you of your appointment on [DATE] at [TIME] with [PROVIDER]. Your health is important to us, so we'd like to remind you of a few things to make your visit go smoothly. Remember to show up 15 minutes early. Remember to bring [IMPORTANT DOCUMENT].
How do I politely send a reminder email sample? ›I'm just writing to gently remind you that we have a request for information from you that is overdue. We requested the information about [topic] on [date], and we have yet to receive it. We would appreciate it if you could provide the requested information as soon as possible.
What do you say when sending a reminder email? ›- Grab the reader's attention with a subject line.
- Start with a professional greeting.
- Explain the situation and what needs to be done.
- Provide a way they can solve the problem (we love lists)
- Explain what they should do.
- Include a relevant subject. Include a brief summary of the reminder in the subject line of your email. ...
- Begin with a greeting. ...
- State the email's purpose. ...
- Include a call to action. ...
- End with a closing.
- Keep It Brief. The goal is to remind the recipient of what they need to do, not to overwhelm them with information.
- Be Clear. Use language that the recipient will understand. ...
- Be Specific. Include all relevant details such as dates, times, and locations. ...
- Be Polite.
- admonition.
- expression.
- gesture.
- hint.
- indication.
- remembrance.
- sign.
- suggestion.
- Make your meeting reminders personal.
- Write a clear subject line.
- Keep it conversational and friendly.
- Put the important info in the beginning.
- Be succinct and straightforward.
- Give appropriate meeting details.
- Take note if you're sending too many reminders.
- Perhaps it was a gentle reminder to his strikers as the Championship promotion race reaches boiling point. (2015)
- Just a gentle reminder that there is an election today. (2010)
- They will provide the constant but gentle reminders you need to stay on track.
| hint | prompt |
|---|---|
| bleep | predictor |
| signal | warning sign |
| blinker | okay |
| message | SOS |
Something that serves as a reminder of another thing makes you think about the other thing. [written]
Is it kind reminder or gentle reminder? ›
gentle reminder vs kind reminder. A complete search of the internet has found these results: gentle reminder is the most popular phrase on the web.
How do you politely follow up? ›Tip: Be brief. Be polite by asking if they've looked it over rather than accuse or point out that you haven't received it yet. Add value by giving them context for the urgency if needed or urgency about the next steps. Finish with a call to action so they know what you want them to do and why it's important.
How do I send an appointment reminder in Outlook? ›- Select New Appointment, New Meeting, or open an appointment by double-clicking on the event. ...
- Select the Reminder drop-down menu and choose how long before the appointment you want to be reminded. ...
- If it's a new appointment, add a Subject, Location, and brief description.
- Select Save & Close to finish.
We hope you're doing well. We wanted to remind you that your next appointment with {organizer} is scheduled for {date and time}. We look forward to seeing you then. Please remember to bring your {relevant documents} and arrive on time.
What is a good sentence for remind? ›Remind me to buy some groceries after work. I constantly have to be reminded how to pronounce her name. I had to remind him that we were supposed to leave early. The audience was reminded to turn their cell phones off in the theater.
How do you write a polite follow up email after no response? ›- Don't follow up too quickly.
- Ask yourself if you included a close in your first attempt.
- Resist the urge to re-send your first email.
- Write a truthful subject line.
- Start the message with a reminder of your last touchpoint.
Some common synonyms of remind are recall, recollect, remember, and reminisce.
What is a powerful reminder? ›Something that serves as a reminder of another thing makes you think about the other thing. [written]
How do you use warm reminder in a sentence? ›Sentence examples for a warm reminder from inspiring English sources. The rivalry between the two clubs has grown with ferocity over the years, but it was a warm reminder that mutual respect can still remain in the game.
Can I say soft reminder? ›I suggest the term 'gentle reminder' is more acceptable than 'soft reminder'. There is nothing wrong with 'kindly' or 'please note'.
How do you politely follow up on an unanswered email example? ›
Let me know if there's anything you had questions about or need any more details. Tip: Be brief. Be polite by asking if they've looked it over rather than accuse or point out that you haven't received it yet. Add value by giving them context for the urgency if needed or urgency about the next steps.
How do I send a reminder email without response? ›- Don't follow up too quickly.
- Ask yourself if you included a close in your first attempt.
- Resist the urge to re-send your first email.
- Write a truthful subject line.
- Start the message with a reminder of your last touchpoint.
Try keeping it simple and straightforward. For instance, you could say something like, “I'm following up to see if you might have some time to talk in the next week or two about your experience working at Company X, as I just applied for the financial analyst position.”
How do you write an email waiting for response? ›- 1 Use a call-to-action. ...
- 2 I'm eager to receive your feedback. ...
- 3 I appreciate your quick response. ...
- 4 Always happy to hear from you. ...
- 5 Keep me informed . . . ...
- 6 I await your immediate response. ...
- 7 Write soon!
Something that serves as a reminder of another thing makes you think about the other thing. [written]
What can I say instead of just following up? ›- Can you please give me an update on X? Hi Lewis, ...
- What's the status of X? Jeff, ...
- Has there been any progress on X? ...
- Where are we with X? ...
- Do you need any support from me on X? ...
- I'm checking in on X. ...
- I'm circling back on X.
Sentence examples for kind reminder from inspiring English sources. A kind reminder that business is about money, not about eco-concerns. A spokesman for the metro company denied allegations that the post was justifying sexual harassment, and said it was meant to be a "kind reminder" to women.